Office Communications | Business Brand in Public

Giving assignments to subordinates orally, managers and supervisors often find their subordinates fail to accomplish the given work well. They might forget some parts of the assignment or forget the assignment entirely because they are busy of doing other tasks that they think are more important. On the other hand, subordinates are often responsible for making certain reports and delivering messages to their superiors. When the superiors accept the messages, they say yes but as time goes by they can forget them easily because of piles of work.

So, what kind of communications should be used in the office to ensure the messages are delivered well and the assignments done perfectly?

Emails:
Email is the easiest and cheapest way to communicate with coworkers. It?s easy because it can be sent to many recipients simultaneously so the senders don?t have to give the message multiple times.

It?s cheap because the company doesn?t need to spend extra money for sending messages like sending traditional ones in which we need stamps or pay for the courier service. As long as the users are connected to the internet, they can send and receive emails easily. Besides, for the company email accounts, it can be made as many as possible without limitations, especially when you have your own mail server or buy a service package with unlimited email accounts.

You can also track the email histories easily. To help us avoid forgetting to do the important things, we can mark or flag the emails based on the priorities so we know the things we need to do first. In Microsoft Outlook, you can mark important emails into certain groups based on the colors, such as: red, blue and green.

Memorandums:
The drawback of sending emails is that senders cannot guarantee the recipients receive the message. Some emails are put into Spam folders directly because the content is too short or the sender sends too many messages in a short time. Although it goes to inbox, there?s still a chance that the recipient doesn?t read it because they are focused on reading more important emails he/she chooses based on the email?s subjects or senders.

Although using a memorandum seems old-fashioned and requires more work, it?s effective to guarantee the recipients receive the message. You can ask your secretary or subordinate to give your memos to related people and ask for their signature as proof that they have received the message.

Conference Calls:
A conference call is an effective communication among people that work in different work places. If you want to communicate with coworkers at head office, you can use an audio conference so all of you can discuss the topic clearly and quickly, compared to discussions through emails. To ensure the calls run smoothly, you have to use [conference calls unlimited] so the call won?t stop in the middle of a discussion due to your balance running out. Besides, this is more effective than a conference bridge that requires you to buy the equipment and maintain it regularly. You can Read more about conference call services at ZipConferencing.com

Now, if you don?t use three communication ways above in your company, you should talk to your superiors or managers to implement better communication ways to minimize the number of misunderstandings and unfinished work.

Related posts:

1. Buying Important Furniture for Your Office Paying attention to your office is as important as your...
2. Post-purchase Strategies: Fulfill Orders and Reassure the Customer Most new marketers don?t realize that a certain amount of...
3. The Importance of Communication to Handle Your Children from Distance Working in business sometimes requires you to leave your children...

Source: http://www.mybrandinpublic.com/2013/01/office-communications/

adele lyrics best new artist 2012 grammys foo fighters nikki minaj grammys album of the year